Meeting Rules

Some can be writer's view so ignore.. But most of it could be true.

http://www.deccanchronicle.com/tabloids/corporate/when-usa-do-americans-do-175

Here are a few rules to keep in mind if you want to ensure that meetings with overseas clients turn out smooth.

UK
* Do: While writing letters or e-mails, address people using their designations. It is common practice to use full titles, even if the recipients would ordinarily be on first-name terms. Therefore: 'Mr Chairman', 'the Managing Director thinks', and so on.

* Don't: Address people by their first names when you meet them. The British are more friendly than they are credited to be. More often than not, they will spontaneously request you to address them by their first names. But it's always wiser to wait for them to say so.

USA
* Do: Initiating conversations at a meeting is considered acceptable and sometimes even polite. Make it a point to arrive 10 or 15 minutes early, and interact with people who work with you. If you arrive early for a meeting, introduce yourself to the other participants. You will be perceived as a friendly person.

* Don't: Gift giving is discouraged, or at best practised in a very limited manner, by many US companies. A gracious written note is always appropriate, and acceptable. An invitation for a meal, or a modest gift, is usually acceptable.

SOUTH EAST ASIA
* Do: When sitting down for a business meeting in Asia, remember the seating arrangement is determined by the status of the participants. This is decided in advance by the host, or in a meeting, by the senior most participant. Do not sit anywhere you feel like. You will be directed to an appropriate seat.

* Don't: Taking notes during a meeting will show you are interested in the proceedings. However, never write anyone's name in red ink (even your own), as it is considered inauspicious. Make it a point to carry a black, or a blue pen.

Regards,
Rajesh KVP